The Large Group Facilitator's Manual: A Collection of Tools for Understanding, Planning and Running Large Group Events

by Kerry Napuk

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Most organizations are adept at using small groups - witness the widespread use of teams. Yet, how do you work with 20 to 500 people at a time? How would you involve all stakeholders in a critical issue or the organization's future? How can you generate contributions, consensus and commitment from the bottom up? People want to contribute but often are frustrated through a lack of opportunity or means. Large Group Processes allow people to participate over things that matter to them. Participation leads to commitment and commitment to ownership. Working with large groups is relatively new, but these processes are proving very effective with positive outcomes. Audiences can be customized with stakeholders who might be inside or outside the organization, such as employees, customers, suppliers, shareholders, the general public and any other interested parties. Applications are wide-ranging, touching on almost every aspect of organizational life. The Large Group Facilitator's Manual offers you a blueprint for planning, preparing, running and reporting successful large group events. The authors walk you through six different processes from concept to step-by-step facilitation with sample invitations, checklists and even scripts. It is the first facilitator's guide to cover so many processes with such detailed instructions.

A large sample of good reflective exercises for group workCivic Engagement and the Restoration of Community An excellent resource from Peter Block on changing the nature of the conversation within communityMake amendments and get a final commitment from everyone.You will use this analysis to decide on your purpose and goal, your objectives and strategies for achieving themA white paper on designing participatory community engagement My current thinking on designing and implementing the next level of consultation processesRemember, it is important for everyone who will have to achieve a target or indicator to agree that it is appropriate and realisticOutcome mappingSometimes its important to speed up, sometimes its important to slow downHere is my list (and Im usually not a fan of lists they tend to suggest something that is complete or finished or the last wordBut, if the group is large, you might ask people to do it in small groupsThe facilitator must ensure that the objectives are: Clear so that anyone would understand them in the same way; Specific about who should benefit and how; Measurable as far as possible telling us how many or how much will be achieved; Achievable by you within the time available; Realistic - in terms of your resources and capacities; and Time bound indicating by when you will achieve themWhen you have agreed on the things that cause the key issue or problem and the effects this has and put them all in order, you have analysed the problemBe aware of peoples energy levels and vary the paceWho will facilitate each session? Do we need people to prepare inputs to help ensure useful discussion? What inputs do we need? Who must do them and by when should they be prepared? Who will be the scribe to keep and circulate a record of our discussions? How soon must the record be circulated? (Make sure this is someone reliable, otherwise you may lose a lot of the valuable discussion and decisions the scribe is a key person.) What must we do to get the commitment to the planning process we need from each key stakeholder? Who will do it? How should each stakeholder be prepared, so that they can participate effectively? What information will they need beforehand? Who will circulate this information and all the information about the time, date, venue and programme of the planning sessions? What other tasks need to be done, by whom and by when (organising venues, food, transport etc)? What other resources will we need (flip charts, overhead projectors, kokis, pens and paper, presstick, admin support for contacting people and circulating records of discussions etc)? Now you are ready to draw up a plan for the planning process. Site by Square Wave Studio Tell the groups what areas of the room or venue have been allocated to their group to work inThe group can work without you and it should be your goal to enable them to operate without a facilitatorUse the other questions above to look at your problem analysis and decide what this means for what you do and how you do itAvoid listening to someone and then responding with I think what you mean to say is& or Ill summarise what you said as& and use your own interpretationDevelopmental evaluation resources 07f867cfac

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September 2018